CIOMR AND CIOR JOINT MID WINTER MEETING (MWM 23), NATO HQ, BRUSSELS, BELGIUM, DURING THE PERIOD (30 JAN – 3 FEB 23)

As we are one week away from the CIOMR Midwinter Meeting (MWM), here is a summary, with a final list of speakers to be posted this week:

CIOMR AND CIOR JOINT MID WINTER MEETING (MWM 23), NATO HQ, BRUSSELS, BELGIUM, DURING THE PERIOD (30 JAN – 3 FEB 23)

Update on the CIOMR Schedule:

As of 22 January 2023

Programme / Agenda MWM 23 (30 Jan – 3 Feb 23)
(Note, expected travel dates include – arrivals 29 January and departures on 2 or 3 February) (Notez que les dates de voyage prévues incluent – arrivées le 29 janvier et départs le 2 ou 3 février)
MWM 23 will take place as a blended (hybrid) event with both actual and virtual attendance where possible or circumstance permit. The Zoom software platform will be used.

MWM 23 se déroulera en tant qu’événement mixte (hybride) avec une participation réelle et virtuelle lorsque cela est possible ou que les circonstances le permettent. La plateforme logicielle Zoom sera utilisée.

ALL TIMINGS ARE SUBJECT TO CHANGE. IT IS CET, BRUSSELS TIME.
PLEASE REFER TO THE COMMUNICATION BOARD FOR ANY CHANGES

CIOMR MWM 2023 -30 Jan – 3 Feb 2023

Date & Time Activity Dress Rooms / Comments
29 January 2023
Early Arrivals including JMROW Civilian attire Holliday Inn Airport Hotel
Prep for JMROS Programme Civilian attire
30 January 2023
Morning CIOMR Arrivals at Hotel Civilian attire Holiday Inn Airport Hotel
0830 Start of JMROW Programme

Normal Working Uniform1 Note: 0800 transport for JMROW to NATO HQ
1230 Transport to NATO HQ CIOMR attendees should have eaten (self funded) prior to transport at 1230

1300 Keynote Speaker + OMC Session
‘Embracing diversity and understanding Generation Z’

NATO HQ – Press Theater + Translation Circa 3 x Snr Officers (2*) present
1430 Coffee Break

1445-1600 Afternoon OMC sessions ‘Embracing diversity and understanding Generation Z’

1800-2100
Icebreaker
To be notified. Either held in NATO HQ or Holiday Inn. Transport details to be confirmed 31 January 2023
0700 – 0800 Breakfast at Hotel

Normal Working Uniform N/A
0800 – 0830 Transport to NATO HQ
0900 – 1030 OMC Sessions
NATO HQ – Press Theater + Translation Second room available (as required)
1030 – 1045 Coffee Break
1045 – 1230 OMC Sessions
NATO HQ – Press Theater + Translation
1230 – 1330 Lunch
Catered at NATO HQ
1330 – 1500 Scientific Program
Cyber Medical Challenges
NATO HQ – Press Theater + Translation
1500 – 1515 Coffee Break
1515 – 1730 Scientific Program
Cyber Medical Challenges
NATO HQ – Press Theater + Translation
1730 – 1800 Transport back to hotel

1900 – 2130 Supper – casual (informal CIOMR Dinner) Civilian attire Optional: Free evening/self-cater/plan informal dinner

1 February 2023
0700 – 0800
Breakfast at hotel Hotel
0800 – 0830
Transport to NATO HQ Service Dress w/o medals

0900 – 1030 EC Meeting and joint activity with CIOR
(Opening event and keynote speaker)

May “dress down” to normal working uniform. Meeting Room (Press Theatre) Second meeting room for JMROW
1030 – 1045 Coffee break
1045 – 1230 EC Meeting
Large Meeting room TBN.
1230 – 1330 Lunch
Catered Lunch at NATO HQ
Dress: Civilian equivalent for non-military personnel.

1330 – 1500 EC Meeting Briefing by MMCC/EMC
Large meeting room
1500 – 1515 Coffee Break

1515 – 1730 Briefings (cont) followed by Committee Meetings
Large Meeting Room (move to
3 x small Meeting rooms (if possible), or to break out areas (TBN)
1730 – 1800
Transport back to hotel N/A

1830-1930
Introduction to Battlefield Study (JROW) and Cultural Event (CIOMR)
Civilian attire
Holiday Inn
1930 – 2130
Supper and evening on own

2 February 2023
0600 Breakfast at hotel Potential for early departures (optional)

0630-1700
Cultural day
Civilian attire (Dress for the weather) Optional Joint event with JMROW or independent self-guided tour of Brussels
** Lunch at individual expense on location

1800 Transport to NATO HQ Service Dress (no medals)
TBC Joint Gala Dinner – NATO HQ As above NATO Dining hall
TBC Transport back to hotel

3 February 2023
0700 – 0800 Breakfast at hotel
0800 – 0830 Transport to NATO HQ Normal Working Uniform
For JMROS and CIOMR attendees not departing early

0830 – 1030 SG (Virtually) & ASG Available to discuss any business and matters that arose during the MWM. Meeting Room (Press Theatre)

0830 – 1230 JMROW Briefing
Ex Conference room for 50 pers at NATO HQ

1230 Close and depart Transport tbc

As at: 10 Jan 23

OMC WORKSHOP PROGRAMME – MID WINTER MEETING BRUSSELS 30-31 JAN 23.

1. Follows is the current programme for the CIOMR OMC Workshop at the MWM. You are cordially invited to participate by virtual means; it is a free event. All timings are Local. A link to a world clock is here: Time Zone Converter – Time Difference Calculator (timeanddate.com)

2. This element is hybrid, contact your VP for the link:

MWM Operational Med Workshop 30/31 Jan 2023 Diversity & Generation Z

Time Presentation Speaker Comment
Monday 30 Jan 2023
1300-1330hrs Intro
Scene setting Col Jaish Mahan (UK) Blended

1330-1415hrs Key note Address
A COMEDS View
Major General Hodgetts CBE KHS OStJ
UK SG and Chair COMEDS
Blended

1415-1445hrs Break

1445-1545hrs Generation Z who are we?
Joining the Military as a Gen Z
JUO Ross (UK), O/Cdt Kidd (UK),
O/Cdt Thorpe(UK)
Blended

1545-1630 Generation Z a Romanian perspective
Col I Petrescu (ROM)
Blended

1630 Close
Tuesday 31 Jan 23
0900hrs Leading cohesive
teams in diverse times
Col K Riley(US) In person

1000-1115hrs Group sessions
Scenario based Gen Z led
In person

1115-1145hrs Break

1145-1230hrs Feedback from group sessions
Chair Col Jaish Mahan (UK)
In person
1230hrs Close

MWM SCICOM 2023 PROGRAMME – 31 Jan 2023

1. Follows is the current programme for the CIOMR OMC Workshop at the MWM. You are cordially invited to participate by virtual means, contact your VP for the link; it is a free event.
All timings are Local (CET). A link to a world clock is here: Time Zone Converter – Time Difference Calculator (timeanddate.com)

2. This session is hybrid, contact your VP for the link:
Time Presentation Speaker Comment

1300-1335hrs Welcome / Introduction Sg Cdr Roberts (UK) Chair SCICOM Blended

1335-1345hrs Why Cyberspace
COL Peter Olsen (US) Blended

1345-1415 NATO Cyber Perspective LT COL Axel Haas (CYOC SHAPE) Blended

1415-1445 Defence Cyber Protection Partnership – Phil Blunden (UK DCPP Engagement Manager) Virtual Presentation

1445-1530 COFFEE In Person

1530-1600 Cyber medicine from Bedside to Battlefield
MAJ Paul Dhillon (CAN)

1600-1615 A Ransomware Attack Sarah Ibrahim (CAN 5 Fd Amb) Virtual Presentation

1615-1700 Civilian Medical Cyber Challenges
Karen Dooley (UK – Deputy National Chief Information Security Officer) Blended

Executive Committee Meeting Agenda
1 February 2023
Timings: All timings are Local (CET). Apart from the set opening and closing times (to be announced) of the Business Meeting, all timings will remain flexible to maximise opportunities, minimise disruption, and offer convenient timings for Lunch, refreshments, and comfort breaks.

Executive Council (EC) Business Meeting
This element of the programme is virtual, contact your VP for link:
Attendees required: VPs, Deputies or representatives, key leads (including Committee Chairs), MCO, IT, LOs.
All other attendees by invitation.
Dress code: Normal daily working uniform or business attire (Jacket/tie (female equivalent). Virtual attendees are asked to meet these standards.
Agenda:

1. Estimated at 1045: Presidents Welcome and Opening Remarks. (President)

2. Secretary Generals opening remarks, notices, and house-keeping points. (SG)

3. Roll Call of Nations, Observers and Board members present and on-line. (ASG)

4. Treasurers Report (cost attributions) (Treasurer)
a. Appointment of External Auditor. (SG)
b. Approval of Financial Plan and Requests for funding. (Treasurer)
c. Sponsorship and support to events (forms of subsidy). (SG)

5. CIOMR Presidency Strategy. (President)
a. Planning, Priorities
b. Review of Presidency Action Matrix.

6. VP Transformation update/report.

7. Presentation about CIOMR member Nation (10-15 mins) (NOR)

8. Presidency / Rotation. Presidential areas of responsibility/commitments. (SG)

9. COMEDS (CIOMR COMEDS LO / SG):
a. Activity update, post CSG brief.
b. Plenary (Nov 22).
c. Growth into new areas of activity.

10. MMCC/EMC update. (MMCC/EMC LO) – may default to later in Agenda and after presentation from MMCC/EMC attendees.

11. NRFC activity/support update (to include potential LOI). (NRFC LO)

12. CIOMR NFPO Legal Status update. (SG/Past President Lt Col Bynens)

13. Presentation about CIOMR member Nations (10-15 mins per Nation) (FIN)

14. SC 23 update (may slip to later in the agenda). (Fin rep)

15. Future meetings
IBM 2/23, SC 23, etc. (SG)

16. Membership:
a. New Members.
b. Outreach progress. (President)

17. Board Positions and vote to approve (applicants) (President/SG):
a. SG
b. ASG
c. Treasurer

18. Job Descriptions. Inclusion of, and recognition of, in Constitution and Bye-Laws.

19. Future CIOMR Events (meetings other than those programmed). (SG)

20. Constitution. Next stated review, appointment of team. (SG)

21. Media and Communications. Website (security report)1 (MCO, IT Spt Mgr)

22. Board Report/Update (President)

23. Presentation about CIOMR member Nations (10-15 mins per Nation) (TBC)

24. Committee Reports. (Chairs) and Committee Appointments. (Respective Committee Leads)

25. Presentations from CIOMR associates or partners, e.g. MMCC/EMC.

26. Any Other Business (from the floor). (President / SG)

27. Closing remarks. (President)
Training or workshop on C3 and IT platforms to follow EC Business Meeting.

Cultural Day
2 Feb 2023

Attendees to the CIOMR MWM 23 will have the opportunity to enjoy two options for a cultural day on Thursday 2 February.

Option 1
Members will follow the JMROS personnel, who are conducting a Battle Field Study, to several WW1 sites in Belgium. This will include coach travel, a self-funded lunch, and an opportunity to discretely observe the discussions and presentations that will take place, on the medical developments of casualty care during that war.
Please note the early departure time of 0630.

Option 2
A self-directed visit to Brussels. Guidance on sites to visit will be offered during the arrivals process or at the EC Business Meeting on 1 February.
**Departure / Return times and transportation will be at the discretion / cost of the individual member.

Attendees will be asked to advise their choice or preference to the ASG on arrival.

CIOMR (and CIOR) EVENTS 2023 (see “Events” on our CIOMR Facebook Page)

1. Follows is the schedule of meetings pertinent to CIOMR. All enquires about attendance, etc, to Sec Gen or ASG.

Event Location/Dates Expected Attendees
MWM 23
(joint with CIOR & NRFC).
Hybrid but actual attendance is encouraged.
NATO HQ, Brussels, BEL, 30 Jan – 3 Feb Presidency, Board and EC, etc. All welcome. Chair COMEDS is keynote speaker).

IBM 2 (Joint with CIOR). Includes Exercise SPRINGSTORM. Hybrid. Tallinn, EST, 18 – 20 May
Presidency/Board, EC (VPs) and Committee Chairs/Leads invited

Summer Congress 23
(Joint with CIOR) Hybrid.
Helsinki, FIN,
26 Jun – 1 Jul 2023
Presidency, Board and EC, etc. All members welcome.

CIOMR IBM 3,
(includes CIOMR 75th anniversary event).
Oslo, NOR,
2-4 Nov 2023

CIOR IBM 3
Stockholm, SWE,
9-11 Nov 2023
By invitation.

2. All changes will be informed when known. Further meetings will be advised as published.

——————–

I am leaving this prior schedule posted so you can refer to the description of each event:

Dear CIOMR VPs, Board Members, Liaison Officers, Delegates and Members,

We hope that your Holiday Season was enjoyable. Our CIOMR Mid-Winter Meeting 2023 is fast approaching. Please find attached the warming order, MWM advertisement and the Winter Bulletin sent out in December 2022. We hope that our CIOMR Delegations, Members and all those interested across the National reserve communities have registered for the MWM 23 (30 Jan – 3 Feb 23) in the NATO HQ Brussels. The Warning Order (attached) holds the link to the Registration Site (Registration Link) is live and so is the Hotel Booking Site (Hotel Booking Link). The programme is dynamic and exciting. The JMROS programme is very exciting and relevant. We have 3 (2*) VIPs, including Chair COMEDS who is our Keynote Speaker. We will also conduct the formal signing ceremony of our MOU with CIOR. Please note that Registration must be completed NO LATER THAN 10 Jan 23 (for security clearances and entry reasons).

We look forward to seeing you there.

WARNING ORDER AS AT 06 January 2023 (issued 9 Dec 22)

CIOMR AND CIOR JOINT MID WINTER MEETING (MWM 23), NATO HQ, BRUSSELS, BELGIUM, DURING THE PERIOD (30 JAN – 3 FEB 23)

I. SITUATION

1. CIOMR, in conjunction with CIOR, will hold a Joint Mid-Winter Meeting (MWM 23) in Brussels, BEL during the period 30 Jan – 3 Feb 23. This is planned as a hybrid event; the physical element of the meeting(s) taking place at NATO HQ and with virtual participation available for those elements of respective programmes that allow for that format. CIOR and CIOMR will come together for some conjoint activity, but separate programmes and Agendas will run where required. Physical attendance is strongly encouraged. This Warning Order is intended for the purposes of seeking appropriate support from National Offices, Associations or Federations where required (authority and funding) to attend. Please contact either the CIOMR Secretary General or ASG if more support or details is required (contact details are below).

II. MISSION

2. CIOMR Executive Council (EC) and Committee Chairs (OMC, SciCom and JMROC) to plan and deliver its programme of activities and outputs for the next 12 months, including meetings (SC 23, JMROW; support to CIOR activity (TCCC – Milcomp), CIMIC/CIMEX and YROW (as required or requested); support to CISOR (as requested) and activities with partner organisations (COMEDS, MMCC/EMC and NRFC). To plan additional seminars, meetings and events as required. To address general business (finances, legal entity, transformation and membership) and management of organisation). To vote on all formal matters as required.

III. EXECUTION

3. Commanders Intent. The CIOMR President’s intent remains as per the revised CIOMR Strategic Document: grow the organisation, invest in the Next Generation, further relationships with partner organisations and ensure CIOMR remains fit for purpose, credible and delivering to its aims and objectives.

4. Concept of Operations:

a. Phase 1 – Registration. Registration period is now open (as at 3 Dec 22). All participants must register through Fienta online registration using the link provided (below); a separate link will be provided and advised via separate email for JMROS attendees. It is imperative that all Registrations must be completed No-Later-Than 10 Jan 23, as after this date, there will not be adequate time to obtain security clearances / passes into NATO HQ Public areas.

b. Phase 2 – Meetings and Events. As per CIOMR programme/Agenda (Outline located in Annex A). Sunday 29 January and the morning of 30 January will be the arrival days (Registration Desk will be available at the Holiday Inn Airport Brussels). Monday, 30 January at 1230 hrs buses will depart the Holiday Inn Airport Brussels for the Opening Address, 1300 hrs at NATO HQ. EC Business Meeting and Committee sessions will be held within NATO HQ (Public Area) and according to the Agenda. Thursday, 2 February, there will be an opportunity to attend a cultural day (a WW1 Battlefield Tour is planned), followed by the Gala Dinner held at NATO HQ. Both these latter events are optional.

c. Workshop. Monday 30 January afternoon and the morning of Tuesday 31 January will be the OMC-led Workshop on “Embracing diversity and understanding Generation Z”. Delegations are asked to maximise attendance (including virtual) to this Workshop with their home nation Reservist healthcare professionals.

d. Scientific Committee Symposium. Tuesday 31 January afternoon will be the SciCom-led Symposium on “Cyber Medical Challenges”. Delegations are asked to maximise attendance (including virtual) to this Symposium with their home nation Reservist healthcare professionals

e. JMROS: Will have their own program, arrival times and departure times. The block timetable, topics and Programme/Agenda are outlined in Annex B. A detailed agenda will be shared with JMROS attendees in due course. Care should be taken throughout MWM 23 that individuals board the relevant buses / transportation pertinent to either the CIOMR main programme or that of the JMROC.

Note. The final Programme/Agenda will be published in no later the 1 week before the MWM 23 start date.

f. Phase 3 – Review and post event admin. Full details and reports (including Presentations) will be made available via CIOMR C3 Connect and website.

5. Objectives. The meetings will seek to realize outcomes in accordance with the extant Presidential Aims, Strategic Direction and stated Objectives.

6. Committee Progress Reports / Liaison Officer Reports. Committees Chairs or representative / Liaison Officers are to submit a written report 2 weeks prior to the MWM 23 in order for these reports to be circulated with the final Programme/Agenda providing time for Board Members to review and to prepare any questions. Committee Leads and Liaison Officers should be prepared to brief/respond to any questions relevant to their respective reports, planned activities, and expected/planned budgetary requirements.

7. EC Progress Report. VPs (Delegations/Nations) are requested to give a national level update. To include ability/likelihood to support or offer resources to committees.

IV. ADMINISTRATIVE/LOGISTICS

8. Meeting participants. The following actual attendance is deemed vital and strongly encouraged:

a. CIOMR Presidential Team.
b. Delegation VPs and Deputies (latter may assist or represent their VP).
c. Committee Chairs (and deputy/vice Chair)
d. Positions of responsibility (MCO, IT Mgr., LOs).
e. Delegation members and CIOMR Members / Individual Delegates

9. Meetings. All meetings will be hosted at NATO HQ (some JMROS elements will be held elsewhere). Virtual participation will be via MS Teams. The Link for participants to join on-line will be sent out with the final Programme/Agenda. Note, not all Sessions will be available virtually; sessions available via virtual means will be identified in the Programme/Agenda. If you need help with virtual participation, use C3 MWM working group chat, or contact IT Spt, contacts provided below.

10. Registration and fees. The on-line registration link / method is below. Each full participant must register (“purchase a ticket”) their participation. Costs are indicated below (JMROS Registration Fees will be abated). Payment will be possible by credit card, debit card, bank link or by invoice. “Tickets” must be bought, and invoices paid, before the event (NLT 10 Jan 23). Fees are set as:

a. Registration Fees includes daily transport, lunches, refreshments, and Gala Dinner and listed below:

CIOMR Delegates/Attendees (full event) – 350€
CIOMR Delegates/Attendees (2-days (30-31 Jan) – 150€
Gala Dinner (for those not paying full rate) – 80€

b. Please note that where an individual might expect to attend additional days (beyond 31 Jan) a daily rate will be charged (on arrival). This will be advised in due course.

c. Registration Link here: https://fienta.com/cior-ciomr-mid-winter-meeting-2023 – for issues with registration and/or registration fees/processes, please contact Lt Mari Uuemaa (below).

d. The daily transport (to/from) will only be from the Holiday Inn.

11. Accommodation. Actual participants are advised that the preferred MWM 23 accommodation is the Holiday Inn Brussels Airport (information link: Holiday Inn Airport Brussels – Guest Reservations). For the “conference” rate, please BOOK HERE. Other hotels within a short distance of both NATO HQ and the Holiday Inn are available by choice. Note, a Hotel Airport shuttle can be arranged for pick-up and drop off. All guests should reserve their rooms using the booking and link where possible. If you experience issues with bookings, please contact the hotel direct quoting “NATO CIOMR”. For significant issues, please contact the undersigned.

12. Meals. All meals as follows are included in the Registration Fee: Lunch, NATO HQ (Tuesday 31 January and 1 February). Gala Dinner on Thursday, 2 February 2023 (NATO). Breakfasts are included in the room rate. Lunches on 30 January and 2 February. And the ice breaker. Dinners for 30 January and 1 February are self-funded.

13. Dress Codes:

Monday, 30 January – Service Dress (may “drop down” to working dress during meetings)
Tuesday, 31 January – As above
Wednesday, 1 February – As above
Thursday 2 February – Cultural activity (civilian attire, dress for the weather). Gala Dinner: service dress (tunic & medals).

14. Security. All attendees are advised that strong security measures are in force at the NATO HQ. Identity documents (e.g. Passport or Identity Card) must be carried at all times. The use of PEDs (mobile phones, tablets, laptops) are only allowed in the Public Areas. It is strongly recommended (but not essential) that both National and NATO security clearances are held. It is also recommended that Delegations advise attendance to NATO to their Milrep in that HQ.

V. COMMAND AND SIGNAL

14. Key Points of Contact:

Post expires at 6:01am on Saturday February 4th, 2023